Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Headlands Center for the Arts (Headlands) is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, a 15-minute drive north of San Francisco and a 15-minute walk from the picturesque Rodeo Beach.

Headlands’ has a fast-paced convivial work environment, with shared offices and collaborative workspaces in a beautiful natural setting. We offer regular staff hikes, creative excursions, and opportunities to connect with the dynamic community of artists we serve. Headlands’ staff members are also invited to participate in our organic dinner program, which runs five nights a week during our artist seasons.

Headlands’ is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQ community are strongly encouraged to apply for open jobs and internships.

Current Openings & Opportunities

Click on the job titles below to learn more.

*Benefit Auction Coordinator – posted 11/08/2019

Job Description

Headlands Center for the Arts seeks an enthusiastic and experienced special events administrator to serve in the Development Department as our Benefit Auction Coordinator to support Headlands’ annual Benefit Art Auction. 

Headlands Benefit Auction is the organization’s biggest annual fundraiser, grossing more than $900K in support of Headlands’ mission, artists, and public programs. The event takes place in San Francisco and serves as a lively, art-filled evening and premiere San Francisco Bay Area fundraising event and art party for up to 1,000 attendees.

Responsibilities include but are not limited to:

  • Manage data for all contributing artists and artworks
  • Coordinate artwork solicitation to help secure up to 85 museum-quality artworks
  • Coordinate shipping and delivery of all artworks to auction site
  • Coordinate framing of select artworks as needed
  • On-site art installation execution including set up and tear down
  • Post-auction coordination of sold and unsold artwork

Additional responsibilities may include:

  • Manage all artist pages on auction website
  • Manage all artwork lots in auction print catalog & copy for online artwork bidding platform
  • Mange all artwork bid sheets

Qualifications 

  • Minimum two years of experience in nonprofit arts and/or special events 
  • Highly organized, detail oriented, and results-driven multi-tasker who communicates effectively and professionally.  
  • Mastery of Microsoft Office and G Suite required; experience with Adobe Creative Suite and FileMaker Pro preferred. 
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic staff and client population. 
  • Interest in and familiarity with contemporary art is a plus
  • Due to our Marin Headlands location, reliable vehicle access is required.

Status/Schedule

This is a temporary non-exempt position and requires some evening and weekend hours. Schedule anticipated to be 15–40 hrs/week; varies month-to-month; to be arranged in coordination with the Development Manager.

Start Date

Mid-January 2020 through early July 2020

Compensation Details

Hourly rate is $20-25/hr, depending on experience.  

To Apply

The Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.  

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Auction Coordinator/your name. 

Review of applications will begin November 22, 2019 and continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted. 

*Director of Operations – posted 8/12/2019

Job Description

The Director of Operations reports directly to the Executive Director and is a vital member of the senior leadership team. The Director of Operations provides the leadership, management, and vision necessary to ensure that Headlands has the proper financial strength, administrative and operating efficiencies, and people systems in place to effectively grow the organization and ensure the long-term sustainability of Headlands. The heart of the responsibility of the Director of Operations is to drive the organizational culture.

The person in the role must collaborate with members of the leadership team to set and implement the organizational strategy for Headlands and then translate the strategy into specific operational objectives. As part of the planning process and in collaboration with the Executive Director, the Director of Operations also determines what resources, including people and money, are needed to achieve these objectives. Ultimately, the Director of Operations is responsible for successfully meeting earned income goals, managing the organization’s expenses, and overseeing long-term financial planning.

The Director of Operations is also responsible for managing the operations and human resources functions at Headlands. The Director of Operations directly supervises the operations department staff members and is a liaison to key Board members and volunteers.

Responsibilities include:

  • Oversee financial management functions, including accounting, budgeting, and reporting systems.
  • Provide oversight for revenues, expenses, assets, liabilities in accordance with non-profit 501(c)3 standards.
  • Provide overall leadership and guidance to the HR function by supervising Headlands’ recruiting and hiring, career development, diversity, succession planning, retention, training, and leadership development initiatives.
  • Develop and implement comprehensive compensation and benefits plans that are competitive and cost-effective for the organization.
  • Steward the development and implementation of a diversity, equity, and inclusion framework that spans across all departments and constituencies.
  • Supervise all operations department staff, including the design and implementation of long-range and day-to-day goals.
  • Interact regularly with the leadership team and individual department heads to ensure that Headlands’ operational priorities and processes are aligned with operational goals and strategies.
  • Serve as both a department head and a member of the leadership team that sets the tone and culture of the organization

Qualifications 

  • 5+ years working in the non-profit sector and project management experience.
  • 3+ years’ experience as a manager and supervisor.
  • Experience with non-profit 501(c)3, specifically in the areas of financial management and analysis, facilities and construction management, administrative and operations management.
  • Able to think entrepreneurially and maximize and expand earned income from existing and new programs.
  • Highly organized and resourceful, excellent attention to detail, ability to prioritize and manage time well to accomplish all essential tasks and meet deadlines.
  • Innovative thinking, flexibility, and the ability to handle shifting priorities are critically important.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic staff and client population.
  • Interest in and familiarity with contemporary art is a plus.
  • Due to our Marin Headlands location, reliable vehicle access is required.

Compensation Details

The is a full-time position, exempt position and requires some evening and weekend hours. The salary range for this position is $68,000 – $73,000. The total compensation includes a generous benefits package with medical, dental, vision, 401(k), and paid time off (PTO).

Anticipated start date is fall 2019.

To Apply

The Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to info@headlands.org. The subject line of your email should be Director of Operations/your name.

Review of applications will begin August 30, 2019 and continue until the position is filled. Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

*Director of Facilities – posted 8/12/2019

Job Description

Under the direction of the Executive Director, the Director of Facilities provides direct oversight and administration of the day-to-day facility operations of the Headlands Campus. This person is responsible for planning, organizing, developing and directing the overall operation of the physical campus in accordance with Headlands policies and procedures as well as current federal, state and local standards, guidelines and regulations governing our facility to assure that our facility is maintained in a safe and comfortable manner. The Director of Facilities is responsible for the management and direction of the following functions: maintenance, custodial services, event set-up and operations, risk management, and enforcement of departmental operating guidelines and procedures.

The Director of Facilities manages and plans for the care of the artist studios, artist and staff residences, the wood shop and library, as well as a dynamic group of artist-rehabilitated public spaces including spaces for exhibitions, lectures, performances, gatherings, and communal dining. The Director of Facilities directly supervises the facilities staff members and collaborates with the Director of Operations to liaise with our partners in the National Park Service (NPS).

Responsibilities include:

  • Manage the preventative, routine and deferred maintenance on the facility, and play a leadership role in the development of short-term and long-range plans for capital improvements.
  • Assure the maintenance of the physical condition and cleanliness of facilities under Headlands’ jurisdiction to support the day-to-day management of Headlands’ programs and activities.
  • Coordinate and communicate effectively as appropriate with the National Park Service, other park partners, vendors, independent contractors, staff, volunteers, etc to ensure good working relationships and project completion as necessary.
  • Provide fiscal management for facility operations to ensure the proper utilization of financial resources.
  • Implement facility security programs by developing procedures/practices, distributing keys, monitoring access points, assessing security infrastructure needs (security cameras, interlocks, and alarms), and assessing/changing door access schedules.
  • Work in consultation with Program staff to ensure smooth scheduling and handling of artists’ studios and accommodations and support for public programs.
  • In collaboration with the Operations Manager, coordinate the facility for event setup/takedown and provide support during programmatic and outside events.
  • Supervise a staff which involves direct and indirect responsibilities for interviewing, selection, training, motivating, performance evaluations, developing goals, and developing procedures to ensure achievement of goals.
  • Serve as both a department head and a member of the leadership team that sets the tone and culture of the organization.

Qualifications 

  • 5+ years of related experience in facilities management.
  • Knowledge of and comfort with codes, regulations, and standards that inform facilities work and risk management practice is a plus.
  • Able to work independently and effectively collaborate as a key member of the leadership team.
  • Demonstrate interpersonal skills, mature judgment when interacting with a broad range of people, including faculty/vendors/stakeholders/program areas, both individually and in groups.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic staff and client population.
  • Knowledge of current risk management practices and emergency preparedness plans and their implementation in recreational facilities.
  • Interest in and familiarity with contemporary art is a plus.
  • Due to our Marin Headlands location, reliable vehicle access is required.

Compensation Details

The is a full-time position, exempt position and requires some evening and weekend hours. The salary range for this position is $68,000 – $73,000. The total compensation includes a generous benefits package with medical, dental, vision, 401(k), and paid time off (PTO).

Anticipated start date is fall 2019.

To Apply

The Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to info@headlands.org. The subject line of your email should be Director of Facilities/your name.

Review of applications will begin August 30, 2019 and continue until the position is filled. Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

*Live-In Program & Development Internships

Application Deadline: Review of applications will begin on November 18, 2019 and continue until all three positions are filled.

Internship Period: 5 month commitment, February–June 2020

Stipend: $4,000 stipend to cover food and travel expenses

Hours: Weekly commitment of 30 hours. Support required on alternating Sundays and some evenings for special events. Work days are typically Monday–Friday.

Headlands offers two types of live-in internship opportunities: program and development. You may specify a preference for one type in your application or leave that open in which case the type will be determined during the
interview process.


1) Live-In Program Internship

The program internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across the Program, Communications, Operations and Development departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations. Although most known for the Artist in Residence program, Headlands’ programming also encompasses several artist programs, public events, and other initiatives. Self-directed project-specific assignments may also arise based on the intern’s interest and experience.

Responsibilities may include but are not limited to:

General Administration

  • Database filing, report generation, statistical analysis
  • Assist with fundraising proposals and research
  • Organization and management of Headlands’ audiovisual and print archive
  • Projects in support of Headlands Communications, Development, Program and Operation Departments

Artist Programs

  • Artist program outreach and research
  • Artist program application and panel selection support
  • Kitchen and dinner program support (5 hours/week)
  • Studio and housing preparation
  • Artist pick-up, drop-off, and occasional project assistance

Public Events

  • Assist the Development and Program Departments with event planning efforts 
  • Provide support for event outreach, including materials for print and web
  • General event production assistance, front and back of house
  • Public event attendee support for registration, on-site welcome and orientation

2) Live-In Development Internship

The live-in development internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations and tasks across a range of projects. 

The goal of the internship is to aid the Development Department in all fundraising efforts, ranging from foundation research to assisting with special events, such as the annual Benefit Art Auction. With the Development team, the Development Intern will help craft a Headlands story to appeal to Members and Supporters, which will be used across the department’s 2020 fundraising initiatives. Project-specific assignments may also arise based on the intern’s interest and experience. The Development Intern will report to the Director of Development.

Responsibilities may include but are not limited to:

General Development Administration 

  • Help identify foundation prospects, grant opportunities, and major gift donors 
  • Assist with fundraising proposals and research
  • Draft sponsorship proposals and packets, when applicable
  • General projects in support of Headlands Development Department

Special Events 

  • Assist with preparations for Headlands’ annual Benefit Art Auction.  
  • Assist the Development Manager of Special Events with event planning efforts 
  • Help coordinate event logistics for Auction Preview and Art Auction events
  • In collaboration with the Communications team, provide support for event outreach including materials for print and web

Artist Programs

  • Kitchen and dinner program support (5 hours/week)

THE FOLLOWING DETAILS APPLY TO BOTH TYPES OF INTERNSHIPS:

Required Qualifications

  • Interns must be reliable, energetic, creative, self-motivated, show attention to detail, and possess good communication skills. 
  • Interns may be required to work independently, as part of a group, and engage directly with the public.
  • Ability to pass motor vehicle records check, which confirms your ability to drive the Headlands loaner cars. Headlands will consider systemic inequities when evaluating findings.
  • Due to our remote location, a valid driver’s license and comfort driving a car is essential. Interns must provide their own transportation to Headlands’ Marin location, but having a car on-site is not required. To note, public transportation is limited.

Preferred Qualifications

  • Experience with database systems, such as FileMaker Pro.
  • Familiarity with Mac OS X.
  • Experience using Adobe Creative Suite, Google Suite, and Microsoft Office.
  • Background or strong interest in nonprofit administration and/or mission-oriented work is helpful.

Physical Requirements

  • While performing the duties of this internship, the intern is regularly required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms; and do extended periods of work at a computer and occasionally lift items weighing 25 pounds.

Room, Board and Compensation Details

  • $4,000 stipend to cover food and travel expenses
  • Interns are expected to live onsite and receive a private bedroom in one of our shared artist houses. 
  • A 5-month commitment is required. 
  • Dynamic creative community and direct access to working artists; access to local and organic food program through artist dinners 5 nights a week (Sunday–Thursday) during the residency season.

To Apply: 

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.

Please send a cover letter, resume, and list of three references via email, with the subject line “Live-in Program or Development Internship/Your Name” to jobs@headlands.org. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_Program or Development_Internship.” Review of applications will begin on November 18, 2019 for the Winter–Spring season, beginning February of 2020 and running through mid-June 2020. Review of applications will continue until all three positions are filled.

In your cover letter, please answer the following questions:

  1. Do you have a preference on the internship type: program or development? If not, please note no preference.
  2. What is your connection to Headlands mission? Why are you are interested in the live-in internship?
  3. How does an internship position here align with your future goals?

As this is primarily an arts administration internship, it is not necessary to include your artist resume, though applicants’ interest and experience as a practicing artist is valued.

College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.

Our Creative Community

Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; and offer visitors access to the unique campus and to engaging public programming.

Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds, and nationalities to live and work on site each year, while public programs engage artists, scholars, activists, and other professionals.

Organizational profile:

Average Artists served each year: 75+
Average Annual public programs: 20+
Average Annual internal programs: 20+
Annual Audiences: approximately 10,000+
Annual Operating Budget: $2M
Staff: 16
Board of Directors: 22
Year incorporated: 1982

Equal Employment Opportunity Policy

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Volunteer Opportunities

Email coordinator@headlands.org to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.