Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.
Current Openings & Opportunities
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Development Manager, Special Events – posted 8/15/2018
TITLE: Development Manager, Special Events
REPORTS TO: Director of Development
SCHEDULE: 40hrs/week; Some evening and weekend hours required.
TO APPLY: Interested candidates should submit a single PDF attachment that includes a cover letter, resume, and writing sample to email@example.com. The subject line of your email should be: Development Manager/your name.
DEADLINE: Position is open until filled.
Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled. Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
Headlands Center for the Arts seeks an enthusiastic and seasoned project manager with event and hospitality experience and a desire to work with a non-profit organization. The Development Manager, Special Events ensures that Headlands’ current and potential supporters are engaged by managing fundraising and special events, including an annual Benefit Art Auction, and stewardship of event supporters and corporate sponsors. More broadly, the position helps to create a hospitable, open culture around Headlands and collaborates with other staff members to provide meaningful opportunities for donor engagement.
- The ideal candidate has a minimum of two years of experience in nonprofit fundraising and/or event planning and is highly organized, detail oriented, results-driven, effective in delegation and communication, an excellent multi-tasker, and calm under pressure.
- A curious, creative thinker; highly attuned to guest experience; and skilled at working independently and cross-departmentally.
- High level of conversance with administrative software such as Microsoft Office and Adobe InDesign is required. Familiarity with database systems preferred, as is experience with project management, budgeting, vendor and volunteer management, and an interest in contemporary art.
- Due to our Marin Headlands location, reliable vehicle access is required.
RESPONSIBILITIES include but are not limited to:
Annual Benefit Art Auction & Special Events (70%)
Produce Headlands’ Benefit Art Auction, netting approximately 25% of the annual budget
- Manage approximately 15 additional special events ranging in size throughout the year
- Manage event timelines and budgets, and coordinate all event logistics, including contracts with outside vendors for both on-site and off-site events
- Act as the point of contact for a robust volunteer Auction Committee
- Facilitate art procurement efforts in collaboration with the Auction Committee, and act as point of contact for participating artists, galleries, and collectors
- Manage event marketing and outreach efforts including materials for print and web
- Manage a part-time Auction Assistant and contracted help for specific events and general development tasks
- Plan and execute intimate stewardship and cultivation events, including seasonal Friends & Family dinners, artist-at-home events, and off-site receptions
Donor Stewardship (15%)
Help manage donor relations by providing excellent stewardship and communication
- Generate and manage donor event invitations and all event communications
- Create strategies for event follow-up and cultivation
- Manage Auction experience event packages post-event
Corporate & In-Kind Sponsorship (5%)
Attract new and maintain current corporate and in-kind supporters by identifying and tracking value added
- Assist with research and solicitation of corporate sponsors, and coordinate benefit fulfillment as it specifically pertains to special events
- Research and solicit in-kind sponsors for goods and services such as wine and spirits, food and catering, and design services to support the organization across departments
- Maintain inventory of goods and services received, and acknowledge all sponsors
General Administration (10%)
Establish and maintain best practices with attention to detail
- Meticulously maintain database of event attendees, corporate and in-kind sponsors, art collectors, prospects, and event vendors
- Compile data and prepare reports for Director of Development
- Serve on cross departmental task forces as appropriate
- Employee needs to be able to sit for extended periods of time
- Employee must be able to manage events, which includes occasional lifting and moving of AV equipment and furniture
- Due to the location of our campus, employees must drive and have a vehicle
- Fast-paced convivial work environment; shared office setting in beautiful natural setting
- Dynamic creative community and direct access to working artists; access to local and organic food program
- Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public
- 11 paid holidays annually
- Three weeks paid time off per year, increases to four weeks at year 2
- Employee medical/dental benefits paid 100% by employer, effective after one full month of employment
- Flex spending account (Health savings account), Life insurance, and 401K plan (employee contribution only) available upon hire
- Headlands supports ongoing employee professional development and funds these activities whenever possible
- Salary range: $50-$55K, negotiated based on experience
General Internship Information
Please check back soon for application information. Currently, there are no open internship positions.
Headlands’ internship programs offer students, graduates, and working adults across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.
Live-in Program internship: Email firstname.lastname@example.org for more information.
Headlands’ size, unique mission and collaborative approach enables interns to gain knowledge of multiple aspects of a nonprofit arts organization and engage in a hands-on manner in the day-to-day operation of one of the nation’s premier artist residency programs.
Headlands’ offers internships of up to 3 months during the spring, summer, and fall seasons to correspond with our residency program. Interns are considered integral members of the staff and represent the organization in various ways. Interns have direct access to Headlands’ arts community, and are able to engage with Headlands’ history, participating artists, and public events programs.
Live-in internships are 30 hours/week.
Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.
Live-out internships in Development, Communications, and Operations are 8-16 hours a week.
Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.
Email email@example.com to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.