Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Current Openings & Opportunities

Click on the job titles below to learn more.

Administrative Assistant – posted 1/13/2016

TITLE:  Administrative Assistant
DEPARTMENT:  Operations
REPORTS TO:  Director of Operations
STATUS:  Temporary, Non-Exempt
SCHEDULE:  32hrs/week; hourly. Some weekend hours may be required.
COMPENSATION: Dependent on experience.
START DATE:  Immediately, position is open until filled
TO APPLY:  Interested candidates should submit a single PDF attachment that includes a cover letter, resume, and list of 3 references to info@headlands.org. The subject line of your email should be: Admin Assistant/your name.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled. The posting will be removed from our website once the position is filled.

The Administrative Assistant will play a key role in supporting the administrative functions of three Headlands’ departments: operations, programming, and executive office. General responsibilities include research, data entry and maintenance, document preparation, scheduling and communications. These responsibilities will support Headlands’ various artist programs, ongoing operations projects, and executive director activities.

QUALIFICATIONS:  

  • Self-motivated, interest in taking initiative with projects
  • Effective time management and the ability to see projects through to completion
  • Strong attention to detail and problem solving skills
  • Proficient in Microsoft Word and Excel; experience with FileMaker Pro and Power Point a plus
  • An outgoing personality (candidate will interact often with the public at programs and special events)
  • Interest or involvement in the arts preferred.
  • Due to our Marin Headlands location, reliable vehicle access is beneficial.

RESPONSIBILITIES include but are not limited to:

  • Scheduling internal and external meetings, meeting preparation and logistics
  • Maintaining electronic/paper filing systems for department records
  • Preparing documents and presentations for various department needs
  • Conducting project related research
  • Assisting with logistics and basic communications for various artist programs
  • Supporting ongoing database projects
  • Assisting with special projects as needed

Compensation and Office Culture

  • Compensation dependent on experience.
  • Fast-paced convivial work environment in beautiful natural setting
  • Dynamic creative community and direct access to working artists; access to local and organic food program
  • Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public

Headlands is an equal opportunity employer.

[Full position description available here]

Facilities Assistant – posted 1/11/2016

TITLE:  Facilities Assistant
DEPARTMENT:  Facilities
REPORTS TO:  Facilities Manager
STATUS:  Salaried, Non-Exempt
SCHEDULE:  40hrs/week (1FTE). Sundays and some evening hours required.
TO APPLY:  Interested candidates should submit a single PDF attachment that includes both a cover letter, resume, and list of 3 references to info@headlands.org The subject line of your email should be: Facilities Assistant/your name.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled. The posting will be removed from our website once the position is filled.

The Facilities Assistant works under the supervision of the Facilities Manager and directly with the rest of the staff to provide care and maintenance for Headlands’ nine historic buildings and immediate grounds and support for public programs and special events. The job includes a range of responsibilities, from light janitorial work to basic plumbing and carpentry, waste disposal, minor vehicle maintenance, and regular furniture moving and set up. The Facilities Assistant also assists the Facilities Manager with renovation and construction projects as time permits, and plays a key role in providing technical program support: setting up sound and video projection equipment for events, and maintaining Headlands’ woodshop and studio spaces for use by Headlands artists.

QUALIFICATIONS:  

  • The ideal candidate is a self-motivated, creative and resourceful individual with the ability to handle a range of tasks simultaneously with minimal supervision.
  • Must be people-oriented and enjoy working collaboratively in an informal, creative, and fast-paced environment.
  • Applicants should be able to demonstrate skills and experience sufficient to carry out the responsibilities listed below.
  • Knowledge of carpentry and basic auto mechanics is a plus; flexibility, humor, and grace under pressure are essential.
  • Interest or involvement in the arts preferred.
  • Due to our Marin Headlands location, reliable vehicle access is required.

RESPONSIBILITIES include but are not limited to:

60% Provide routine physical maintenance for Headlands’ buildings and grounds:

  • Clean studio buildings and residences
  • Maintain stock and inventory
  • Assist in regular maintenance, janitorial and repairs

30% Provide technical support for resident artists, public programs and special events:

  • Set up facilities for public events and reconfigure rooms afterwards
  • Work with various staff members and artists to set-up furniture, sound and audiovisual equipment as needed
  • Facilitate artists’ use of woodshop; provide training and assistance for appropriate use of equipment

10% Assist Facilities Manager with renovation, construction and landscaping projects as directed, and perform other duties as needed.

Physical requirements

  • Employee needs to be able to stand, stoop, walk, climb, lift heavy objects (up to 50 pounds), operate hand tools, and perform other similar actions during the course of the workday.
  • Employee must have a valid CA driver’s license and a sound driving record in order to use company vehicles to travel between buildings.

Compensation and Office Culture

  • Annual salary range: $34,000 – $36,500. Permanent, non-exempt.
  • Time and a half paid for overtime.
  • Three weeks paid vacation per year, increases to four weeks at year 2.
  • 11 paid holidays annually.
  • Sunday – Thursday; exact hours to be determined with supervisor, occasional evenings.
  • Medical/dental benefits paid 100% by employer. Kaiser PPO and Delta dental both effective after one full month of employment.
  • Flex spending (Health savings account) and 401K plan available, employee contribution only
  • Fast-paced convivial work environment in beautiful natural setting
  • Dynamic creative community and direct access to working artists; access to local and organic food program
  • Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public

Headlands is an equal opportunity employer.

[Full position description is available here]

Internship Program General Information

Headlands’ internship programs offer students and graduates across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.

2016 Internship Information

Live-in Program internship periods: Spring (March-June), Summer (June-August), Fall (September-November), Winter (December-February)

The application period for our Summer Live-in Program Internship has closed. We are currently accepting applications for Fall 2016 internships.

Live-in internships are 30 hours/week. 

Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.

Live-out internships in Development, Communications, and Operations are 8-16 hours a week.

Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.

Upcoming Volunteer Opportunities

Interested in volunteering? Email info@headlands.org for more information and to get our our volunteer email list!