Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Current Openings & Opportunities

Click on the job titles below to learn more.

Development Manager, Special Events – posted 8/15/2018

TITLE:  Development Manager, Special Events
DEPARTMENT:  Development
REPORTS TO:  Director of Development
STATUS:  Full-time/Exempt
SCHEDULE:  40hrs/week; Some evening and weekend hours required.
TO APPLY:  Interested candidates should submit a single PDF attachment that includes a cover letter, resume, and writing sample to info@headlands.org. The subject line of your email should be: Development Manager/your name.
DEADLINE: Position is open until filled.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled. Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

Headlands Center for the Arts seeks an enthusiastic and seasoned project manager with event and hospitality experience and a desire to work with a non-profit organization. The Development Manager, Special Events ensures that Headlands’ current and potential supporters are engaged by managing fundraising and special events, including an annual Benefit Art Auction, and stewardship of event supporters and corporate sponsors. More broadly, the position helps to create a hospitable, open culture around Headlands and collaborates with other staff members to provide meaningful opportunities for donor engagement.

QUALIFICATIONS:  

  • The ideal candidate has a minimum of two years of experience in nonprofit fundraising and/or event planning and is highly organized, detail oriented, results-driven, effective in delegation and communication, an excellent multi-tasker, and calm under pressure.
  • A curious, creative thinker; highly attuned to guest experience; and skilled at working independently and cross-departmentally.
  • High level of conversance with administrative software such as Microsoft Office and Adobe InDesign is required. Familiarity with database systems preferred, as is experience with project management, budgeting, vendor and volunteer management, and an interest in contemporary art.
  • Due to our Marin Headlands location, reliable vehicle access is required.

RESPONSIBILITIES include but are not limited to:

Annual Benefit Art Auction & Special Events (70%)

Produce Headlands’ Benefit Art Auction, netting approximately 25% of the annual budget

  • Manage approximately 15 additional special events ranging in size throughout the year
  • Manage event timelines and budgets, and coordinate all event logistics, including contracts with outside vendors for both on-site and off-site events
  • Act as the point of contact for a robust volunteer Auction Committee
  • Facilitate art procurement efforts in collaboration with the Auction Committee, and act as point of contact for participating artists, galleries, and collectors
  • Manage event marketing and outreach efforts including materials for print and web
  • Manage a part-time Auction Assistant and contracted help for specific events and general development tasks
  • Plan and execute intimate stewardship and cultivation events, including seasonal Friends & Family dinners, artist-at-home events, and off-site receptions

Donor Stewardship (15%)

Help manage donor relations by providing excellent stewardship and communication

  • Generate and manage donor event invitations and all event communications
  • Create strategies for event follow-up and cultivation
  • Manage Auction experience event packages post-event

Corporate & In-Kind Sponsorship (5%)

Attract new and maintain current corporate and in-kind supporters by identifying and tracking value added

  • Assist with research and solicitation of corporate sponsors, and coordinate benefit fulfillment as it specifically pertains to special events
  • Research and solicit in-kind sponsors for goods and services such as wine and spirits, food and catering, and design services to support the organization across departments
  • Maintain inventory of goods and services received, and acknowledge all sponsors

General Administration (10%)

Establish and maintain best practices with attention to detail

  • Meticulously maintain database of event attendees, corporate and in-kind sponsors, art collectors, prospects, and event vendors
  • Compile data and prepare reports for Director of Development
  • Serve on cross departmental task forces as appropriate

PHYSICAL REQUIREMENTS:

  • Employee needs to be able to sit for extended periods of time
  • Employee must be able to manage events, which includes occasional lifting and moving of AV equipment and furniture
  • Due to the location of our campus, employees must drive and have a vehicle 

COMPENSATION/OFFICE CULTURE:

  • Fast-paced convivial work environment; shared office setting in beautiful natural setting
  • Dynamic creative community and direct access to working artists; access to local and organic food program
  • Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public
  • 11 paid holidays annually
  • Three weeks paid time off per year, increases to four weeks at year 2
  • Employee medical/dental benefits paid 100% by employer, effective after one full month of employment
  • Flex spending account (Health savings account), Life insurance, and 401K plan (employee contribution only) available upon hire
  • Headlands supports ongoing employee professional development and funds these activities whenever possible
  • Salary range: $50-$55K, negotiated based on experience

Full job description available here

Designer in Residence

Full position description available here

Spring 2019 Live-In Internship – Posted 10/25/2018

Application Deadline: Applications due Monday, December 3, 2018

Internship Period: 12-week commitment; start date March 4, 2019

Hours: Weekly commitment of 30 hours. Support required on alternating Sundays and some evenings for special events.

Live-In Internship Program

The live-in internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations and tasks across a range of projects. Although most known for the Artist in Residence program, Headlands’ programming also encompasses several artist programs, public events, and other initiatives. Headlands also offers opportunities for self-directed projects engaging with our archives, campus, staff and resident artists, based on the intern’s interest and experience.

RESPONSIBILITIES may include but are not limited to:

General Administration

  • Database filing, report generation, statistical analysis
  • Assist with fundraising proposals and research
  • Organization and management of Headlands’ audiovisual and print archive
  • Projects in support of Headlands Communications, Development, Program and Operation Departments

Artist Programs

  • Artist program outreach and research
  • Artist program application and panel selection support
  • Kitchen and dinner program support
  • Studio and housing preparation
  • Artist pick-up, drop-off, and occasional project assistance

Public Events

  • Assist the Development and Program Departments with event planning efforts
  • Provide support for event outreach, including materials for print and web
  • General event production assistance, front and back of house
  • Public event attendee support for registration, on-site welcome and orientation

Requirements

Interns must be reliable, energetic, creative, self-motivated, show attention to detail, and possess good communication and writing skills. Interns may be required to work independently, as part of a group, and engage directly with the public. Background or strong interest in nonprofit administration and/or mission-oriented work is helpful. Experience with database systems, Mac OS X, Adobe Creative Suite, and Microsoft Office preferred. Strong writing skills, attention to detail, and people skills are a plus.

Due to our remote location, a valid driver’s license is essential. Interns must provide their own transportation to Headlands’ Marin location, but having a car on-site is not required. To note, public transportation is limited.

Room and Board and Office Culture

  • $500/month stipend
  • Live-in Interns are required to work 30 hours a week, Monday–Friday and every other Sunday.
  • Interns are expected to live onsite and receive a private bedroom in one of our shared artist houses.
  • A 12-week minimum commitment is required.
  • Fast-paced convivial work environment; shared office setting in beautiful natural setting.
  • Dynamic creative community and direct access to working artists; access to local and organic food program through artist dinners 5 nights a week (Sunday–Thursday) during the residency season.

About Headlands

Situated in a campus of artist-renovated military buildings in the Marin Headlands, just minutes north of San Francisco, Headlands Center for the Arts hosts an internationally recognized Artist in Residence Program, interdisciplinary Public Events, and subsidized studio rentals for Bay Area artists of all disciplines. Through these programs, Headlands offers opportunities for artist research, dialogue, and exchange that build understanding and appreciation for the role of art in society. Visit us online at headlands.org.

TO APPLY: Please send cover letter and resume via email, with the subject line “Spring Live-in Internship/Your Name” to Madeleine Wilhite, info@headlands.org. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_Spring_Internship.” Applications for the spring season, beginning March of 2019, are due Monday, December 3, 2018 at 11:59PM.

Please share why you are interested in the internship at Headlands, and how a position here aligns with your future goals in your cover letter. As this is primarily an arts administration internship, it is not necessary to include your artist resume, though applicants’ interest and experience as a practicing artist is valued.

College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.

Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all community members.

Spring 2019 Live-In Development Internship – Posted 10/25/2018

Application Deadline: Applications due Monday, December 3, 2018

Internship Period: 3–6 month commitment; start date March 2019

Hours: Weekly commitment of 30 hours. Support may be required on occasional weekends and evenings for special events.

Live-In Internship Development Internship

The live-in development internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations and tasks across a range of projects. Start date is flexible, and based on candidates’ and Headlands’ needs.

The goal of the internship is to aid the Development Department in all fundraising efforts, ranging from foundation research to assisting with special events. With the Development team, the Development Intern will help craft a Headlands story to appeal to Members and Supporters, which will be used across the department’s 2019 fundraising initiatives. Project-specific assignments may also arise based on the intern’s interest and experience. The Development Intern will report to the Director of Development.

RESPONSIBILITIES may include but are not limited to:

General Development Administration

  • Help identify foundation prospects, grant opportunities, and major gift donors
  • Assist with fundraising proposals and research
  • Draft sponsorship proposals and packets, when applicable

Special Events

Assist with preparations for Headlands’ annual Benefit Art Auction.

  • Assist the Development Manager of Special Events with event planning efforts
  • Help coordinate event logistics for Auction Preview and Art Auction events
  • In collaboration with the Communications team, provide support for event outreach including materials for print and web

Requirements

The right candidate will be reliable, energetic, creative, self-motivated, show attention to detail, and possess strong writing skills. The Development Intern may be required to work independently, as part of a group, or engage directly with the public. Background or strong interest in nonprofit administration and/or mission-oriented marketing/fundraising helpful. Proficiency in using Mac OS X operating systems, database systems such as FileMaker Pro, and Adobe Creative Suite programs preferred.

Due to our remote location, a valid driver’s license is essential. Interns must provide their own transportation to Headlands’ Marin location, but having a car on-site is not required. To note, public transportation is limited.

Room and Board and Office Culture

  • $500/month stipend
  • Live-in Interns are required to work 30 hours a week, Monday–Friday and occasional weekends.
  • Interns are expected to live onsite and receive a private bedroom in one of our shared artist houses.
  • Candidate must commit to working through Friday, June 7, 2019.
  • Fast-paced convivial work environment; shared office setting in beautiful natural setting.
  • Dynamic creative community and direct access to working artists; access to local and organic food program through artist dinners 5 nights a week (Sunday–Thursday) during the residency season.

About Headlands

Situated in a campus of artist-renovated military buildings in the Marin Headlands, just minutes north of San Francisco, Headlands Center for the Arts hosts an internationally recognized Artist in Residence Program, interdisciplinary Public Events, and subsidized studio rentals for Bay Area artists of all disciplines. Through these programs, Headlands offers opportunities for artist research, dialogue, and exchange that build understanding and appreciation for the role of art in society. Visit us online at headlands.org.

TO APPLY: Please send cover letter and resume via email, with the subject line “Spring Live-in Development Internship/Your Name” to Madeleine Wilhite, info@headlands.org. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_Spring_Dev_Internship.” Applications for the spring season, beginning March of 2019, are due Monday, December 3, 2018 at 11:59PM.

Please share why you are interested in the internship at Headlands, and how a position here aligns with your future goals in your cover letter. As this is primarily an arts administration internship, it is not necessary to include your artist resume, though applicants’ interest and experience as a practicing artist is valued.

College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable. 

Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all community members.

General Internship Information

Please check back soon for application information. Currently, there are no open internship positions.

Headlands’ internship programs offer students, graduates, and working adults across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.

Live-in Program internship: Email info@headlands.org for more information.

Headlands’ size, unique mission and collaborative approach enables interns to gain knowledge of multiple aspects of a nonprofit arts organization and engage in a hands-on manner in the day-to-day operation of one of the nation’s premier artist residency programs.

Headlands’ offers internships of up to 3 months during the spring, summer, and fall seasons to correspond with our residency program. Interns are considered integral members of the staff and represent the organization in various ways. Interns have direct access to Headlands’ arts community, and are able to engage with Headlands’ history, participating artists, and public events programs.

Live-in internships are 30 hours/week.

Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.

Live-out internships in Development, Communications, and Operations are 8-16 hours a week.

Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.

Volunteer Opportunities

Email bficken@headlands.org to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.