Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.
Current Openings & Opportunities
Click on the job titles below to learn more. Interested in learning more about Headlands’ internship program? We offer live-in and live-out internships year round with focuses on Communications, Development, Operations and Programming. Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.
Director of Operations
TITLE: Director of Operations
REPORTS TO: Executive Director
STATUS: Salaried, Exempt
SCHEDULE: Full time; Occasional evenings/weekends required.
TO APPLY: Interested candidates should submit a single PDF attachment that includes both a cover letter, with salary requirements, and resume to email@example.com. The subject line of your email should be: Ops Director / your name.
Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled.
The Director of Operations is a key member of the senior leadership team and helps drive the strategy, organizational culture and long-term sustainability of the organization. The Director of Operations is responsible for overseeing the finance, human resources, facilities, operations, and kitchen functions of the organization, as well as overseeing all earned income strategies across departments. The Director of Operations serves as a supervisor to operations department staff members, a liaison to key Board members and volunteers, and to our partners in the Business office at the Golden Gate National Recreation Area. This position works closely with the program and development directors and reports directly to the Executive Director.
ESSENTIAL JOB FUNCTIONS:
- To oversee the organization’s key operational and administrative functions and departments
- To optimize resource use and ensure the organization is running smoothly, efficiently, and strategically
- To serve as a key member of the leadership team
- To work collaboratively with staff across all departments
- To think entrepreneurially and maximize and expand earned income from existing and new programs
- 5+ years working in the non-profit sector and project management experience
- 3+ years experience as a manager and supervisor
- Experience with non-profit 501(c)3, specifically in the areas of: financial management and analysis, facilities and/or construction management, administrative and operations management
- Familiarity with current software systems for both mac and pc; project management, database and bookkeeping software
- Due to our Marin Headlands location, reliable vehicle access is required.
Desired knowledge, skills, experience
- Experience with contemporary arts sector and/or public/private partnerships
- Employee needs to be able to sit for extended periods of time.
- This position reports to the Executive Director. The position works closely with every department of the organization and has 4 direct reports.
- The Director of Operations is responsible for successfully meeting earned income goals, managing the organization’s expenses and overseeing long-term financial planning.
RESPONSIBILITIES include but are not limited to:
- Oversee financial management functions including accounting, budgeting and reporting systems
- Provide oversight for revenues, expenses, assets, liabilities in accordance with non-profit 501(c)3 standards
- Ensure clear, accurate bookkeeping and restriction reporting
- Coordinate departmental and organization-wide budgeting
- Serve as primary staff liaison to the finance and audit committees, Treasurer, and auditor
- Ensure timely and successful audit and tax filing
- Coordinate with development department on donor and pledge tracking, grant reporting and annual report development
- Supervise business manager in all AP, AR, and other accounting functions
- Oversee outside banking and finance related providers
- Work cross departmentally to oversee and expand the current earned income programs which include rentals, retreats, group visits and mission-aligned, fee based programs and to creatively envision new opportunities in line with the organization’s programmatic goals and income needs
Operations and Administration (25%)
- Supervise all operations department staff including the design and implementation of long-range and annual work plans and day to day operations
- Ensure appropriate oversight of all vendor relationships including insurance, IT, catering, maintenance contractors, and other providers
- Develop, maintain and monitor continuity of operations and organizational safety programs
- Oversee organization’s administrative systems, processes and equipment with an eye on keeping the office running as smoothly and efficiently as possible.
- Serve as primary liaison to Site/Facilities committees and task forces
- Work with facilities department on long-term campus planning as well as maintenance and shorter term project implementation
- Serve as project manager for organizational facility projects
Human Resources (20%)
- Oversee organization’s personnel programs and employee benefits fulfillment
- Provide support, outside of each employee’s relationship to his/her supervisor, as necessary
- Serve as primary point person and liaise with HR and legal support on matters pertaining to personnel management, hiring, retention, termination, benefits, performance management, discipline, and internal conflict resolution
- Ensure a healthy, collaborative work environment and advocate for a dynamic, forward thinking office culture
National Park Service (10%)
- Serve as primary liaison to NPS business office
- Provide all necessary deliverables, documentation and reporting to NPS including annual review, proof of insurance, annual work plans, project permits, and capital plan approvals
- Serve as both a department head and a member of the leadership team that sets the tone and culture of the organization
- Represent and advocate for the overall wellness of the institution; model behavior and organizational core competencies to all staff
- Represent the organization internally and externally
COMPENSATION AND OFFICE CULTURE
- Salary is commensurate with organization’s senior team compensation levels; 100% health, dental, and vision benefits; flex spending and 401K plan
- Fast-paced convivial work environment in beautiful natural setting
- Dynamic creative community and direct access to working artists; access to local and organic food program
- Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public
Headlands is an equal opportunity employer.
Note to Candidate
Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.
Spring 2015 Development Intern
APPLICATION DEADLINE: December 19, 2014
INTERNSHIP PERIOD: 4-6 month commitment, with possible extension; start date in January, 2015
HOURS: Weekly commitment of 8 – 16 hours. Support may be required on occasional weekends and evenings for public events.
About the Position
The Development Intern is considered an integral member of the staff and represents the organization in many ways. The Development Intern will work with Headlands three-person Development Team and be supervised by the Development Manager. The Development Intern will assist with ongoing fundraising projects and will provide support in the areas of membership, foundation fundraising and special events. The Spring Development Intern will focus on providing support for Headlands Annual Benefit Auction, which takes place in early June. The internship will provide hands-on experience with many aspects of nonprofit administration including database management, grant writing, outreach and correspondence, event logistics, and administrative support.
TO APPLY: Please send cover letter and resume via email, with the subject line Development Internship to firstname.lastname@example.org. College credit is available.
PLEASE NOTE: Car is required; public transportation to Marin Headlands is limited.
Upcoming Volunteer Opportunities
Interested in volunteering? Email email@example.com for more information and to get our our volunteer email list!