Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Headlands Center for the Arts (Headlands) is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, a 15-minute drive north of San Francisco and a 15-minute walk from the picturesque Rodeo Beach.

Headlands’ has a fast-paced convivial work environment, with shared offices and collaborative workspaces in a beautiful natural setting. We offer regular staff hikes, creative excursions, and opportunities to connect with the dynamic community of artists we serve. Headlands’ staff members are also invited to participate in our organic dinner program, which runs five nights a week during our artist seasons.

Headlands’ is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQ community are strongly encouraged to apply for open jobs and internships.

Current Openings & Opportunities

+ Deputy Director, Programs and Engagement

TITLE: Deputy Director, Programs and Engagement
DEPARTMENT Programs and Engagement
REPORTS TO: Executive Director
STATUS: Salaried, exempt
SALARY RANGE: $90,000–$110,000
SCHEDULE: Full time; occasional evenings/weekends required

POSITION DESCRIPTION
The Deputy Director for Programs and Engagement reports to the Executive Director and is a vital member of the senior leadership team. The position is responsible for the vision, planning, conceptualization, and implementation of programs and initiatives that serve to connect Bay Area, national, and international artists and audiences to Headlands Center for the Arts (Headlands). In consultation with the Executive Director, the Deputy Director for Programs and Engagement will be responsible for onsite and offsite programs and will shape digital initiatives, branding, and voice for the organization. This person is responsible for creating a coordinated approach for the program, developing strategic collaborations within Headlands as well as outside partnerships that advance the reach, impact, relevancy, and variety of programs. The Deputy Director for Programs and Engagement will effectively lead the Programs and Communications and Digital teams to ensure that organizational goals are being met with the values of equity and excellence in mind.

The Deputy Director for Programs and Engagement works with stakeholders at every level of the organization, including the Board of Directors, Executive Director, Deputy Director for Operations, Director of Communications and Digital, and Senior Managers across every team to present and advocate for the highest level quality and care in Headlands’ creative pursuits.

RESPONSIBILITIES OF THE DEPUTY DIRECTOR FOR PROGRAMS AND ENGAGEMENT.
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Artists Programs

  • Responsible for the overall vision, selection process and implementation of all Artists Programs including the Artists in Residence, Bay Area Fellowships, Threshold Fellowships, and Graduate Fellowships.
  • Manage panel review system and serve as primary liaison in recruiting panelists and jurors for artist selection.
  • Oversee all aspects of the Commissions Program including artists selection, project management, production and presentation, and audience engagement.

Public Programs and Audience Engagement

  • Responsible for the overall vision and implementation of all public programs including exhibitions, workshops, works in progress showings, and onsite and off-site projects.
  • Responsible for envisioning and implementing a clear, robust, and engaging season of programs that attract and engage public audiences and are in line with creating more opportunities for the new and broad audiences engaged with Headlands.
  • Work closely with the Executive Director and Director of Communications and Digital to implement audience engagement strategies as well as communications and marketing plans that are appropriate for the programming.
  • Deliver on program earned income goals and manage expense budgets as they relate to all program-related activities.
  • Liaise with artists, as appropriate, to ensure maximum visibility and public facing opportunities for artist and organizational exposure and impact.
  • Serve as a liaison to the Audience Engagement Committee, select members of the Board of Directors, and Advisory Council.

Administration and Leadership

  • Oversee Programs and Communications and Digital teams and foster a culture of collaboration and experimentation.
  • Alongside Executive Director and Communications and Digital Director, develop and advocate for a welcoming and clear institutional voice.
  • Oversee the development and ongoing assessment of digital platforms that connect new and existing audiences, as well as Headlands’ current and alumni artists, to Headlands resources.
  • Ensure that all department members adhere to organizational policies and procedures.
  • Oversee careful adherence to income and expense budgets.
  • Oversee long-term program planning, evaluating program needs to determine the most effective use of organizational resources.
  • Serve as a key connector between the artistic vision of the organization and their successful coordination with fundraising, operations, and facilities staff.
  • Serve as a key member of the leadership team that sets the tone and culture of the organization.
  • Represent and advocate for the overall wellness of the institution.
  • Model behavior and organizational core competencies to all staff.
  • Represent the organization internally and externally including amongst our donor and artist communities, peer organizations, and professional associations.
  • Cultivate relationships with funders and prospects.
  • Work collaboratively with staff across all departments.
  • Serve as a key liaison to the program committee, nominators, panelists, and other individuals who are part of Headlands’ creative community.
  • Think creatively and entrepreneurially about public programming and audience engagement and create an actionable work plan for these functional areas.
  • Incorporate diversity, equity, inclusion, and accessibility principles into day-to-day program and engagement work.

POSITION REQUIREMENTS

  • Experience with and deep understanding of the role of the arts and the potential of artists to create societal change.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
  • Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
  • A demonstrated commitment to advancing cultural equity.
  • 5+ years of experience as a manager.
  • Experience working with public sector agencies is preferred.
  • Excellent interpersonal, communications, and collaborations skills.
  • Demonstrated skills in the broad range of social and traditional communication methods.
  • Excellent written and oral communications.
  • Demonstrated ability to design and implement strategic communication programs.
  • Proficiency with Microsoft Office and Google Suite applications.
  • Proficiency in managing a department budget.
  • Due to our Marin Headlands location, reliable vehicle access is required.

PHYSICAL REQUIREMENTS

  • Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
  • Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl.
  • Must be able to do extended periods of work at a computer.
  • Must be able to assist with events, which includes lifting up to 25 lbs.

TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace and strongly encourages applications from all qualified individuals. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Deputy Director, Programs and Engagement / [Your Name]. Please submit applications by or before Sunday, October 17, 2021.

Review of applications will begin on Monday, October 18, 2021 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

+ Facilities Assistant

TITLE: Facilities Assistant
DEPARTMENT: Facilities
REPORTS TO: Director of Facilities
STATUS: Full-time, Hourly, Non-Exempt
SALARY RANGE: $48,000 – $52,000
SCHEDULE: Full-time, 40 hours/week; Schedule to be determined, but will include at least one weekend day. The total compensation includes a benefits package with medical, dental, 401(k), and paid time off (PTO).

POSITION DESCRIPTION
The Facilities Assistant plays a key role in making the Headlands campus function, from daily facilities upkeep and planning to event and programs support. Working under the supervision of the Facilities Director, the Facilities Assistant provides care and maintenance for Headlands’ seven historic buildings and grounds as well as support for public programs and special events through a robust and coordinated effort as a core member of the Facilities team. The job includes a range of dynamic responsibilities, from janitorial work to basic plumbing and carpentry, waste management, and other activities. The Facilities Assistant also works with the Facilities Coordinator on a wide range of facilities and special projects.

RESPONSIBILITIES OF THE FACILITIES ASSISTANT
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Buildings and Grounds Maintenance (70%)

  • Follow and execute work orders. Some of these include general repairs, artist studio upkeep, general cleaning, general operations assistance, etc.
  • Address ongoing landscaping, janitorial needs, and repairs as needed and assigned.
  • Maintain cleanliness of all campus facilities and grounds on a regular basis in addition to regular cleaning crew scope.
  • Maintain facilities supply stock and inventory.
  • Ensure weekly waste management logistics.
  • Perform daily, weekly, and monthly rounds.
  • Support and execute on medium and long term special projects. Including painting of interiors, space organization projects, inventory, etc.
  • Report project progress on a regular basis.

Technical and Programs Support (20%)

  • Support programs, events, and rentals including event set-up and breakdown.
  • Work with various staff members to set-up furniture and A/V equipment as needed.
  • Facilitate artists’ use of woodshop.

Administrative Responsibilities and Other Projects (10%)

  • Support IT needs.
  • Attend staff meetings.
  • Support scheduling of vendors and contractors, as needed and assigned.
  • Operations and other special projects support.

POSITION REQUIREMENTS

  • 1+ years experience working in a multi-building facilities role.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
  • Experience utilizing power and hand tools.
  • Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
  • Familiarity with Google Suite and Microsoft Office applications.
  • Able to lift 50 pounds and engage in strenuous physical activity.
  • Due to our Marin Headlands location, reliable vehicle access is required. Must have a valid California Drivers’ License and a sound driving record in order to use company vehicles to travel between buildings.

Successful candidate will have the following attributes:

  • Proactive, responsive, and resourceful problem solver.
  • Able to set priorities, and develop and execute plans to achieve desired results.
  • Able to multitask a wide variety of activities, prioritizing conflicting needs.
  • Self-motivated.
  • Excellent communication skills.

Additionally, strong candidates will bring:

  • Advanced carpentry skills.
  • Certifications including: CPR, Lift Operations, OSHA occupational training or similar, Risk Management, and/or other Facilities Safety Certifications a plus.

WORK ENVIRONMENT
While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and job sites can be loud.

PHYSICAL REQUIREMENTS

  • Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
  • Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.
  • Must be able to lift up to 50 lbs. Occasionally lifts/carries/pushes/pulls objects >50 lbs in collaboration with others.

TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Facilities Assistant/your name.

Review of applications is ongoing and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

+ Development Coordinator

TITLE: Development Coordinator
DEPARTMENT: Development
REPORTS TO: Senior Manager, Membership and Events
STATUS: Salaried, Non-Exempt
SCHEDULE: Full time; Occasional evenings/weekends required
COMPENSATION: $50,000–$60,000

POSITION DESCRIPTION
Headlands Center for the Arts’ (Headlands) Development Department leads the organization’s fundraising efforts and strategizes alongside the Executive Director and the Board of Directors, with the goal of raising contributions to support Headlands’ programs. The organization’s fundraising goal and focus continues to expand as Headlands looks to deepen its impact. This expansion requires that we approach our work with strategy, flexibility, and the understanding that our duties and responsibilities are unique to the Development Department.

The Development Coordinator (DC) supports a high-functioning development department, and has excellent organization, communication, data management and interpersonal skills. They possess a desire to do great work and a strong attention to detail. The DC successfully prioritizes among multiple projects and is an active contributor to the Development team. This position frequently interfaces with staff across the organization, the Board of Trustees and the public, a successful candidate will possess an inviting, warm, and effective mode of communication. The Development Coordinator reports directly to the Senior Manager, Membership and Events, but will work closely to support the Executive Director.

RESPONSIBILITIES:

Executive Support

  • Manage meeting coordination for Executive Director, including scheduling, logistics, hospitality, and follow-up with external stakeholders
  • Prepare materials for Board and committee meetings, including campaign packets, slide decks, special mailings, and prospect briefings
  • Work with ED and Governance Committee to prepare Advisory Council correspondence, including Council invitations, regular updates, and acknowledgements
  • Compile data and prepare meeting briefings, minutes and reports as needed

Membership Administration and Event Support

  • Process all incoming donations in a timely manner, including: coding each gift, entering gift information in the database, informing relevant contacts, and catalyzing appropriate acknowledgement processes
  • Prepare weekly deposit report, scan and digitally file checks or paperwork
  • Prepare and send out acknowledgement letters
  • Track pledges; initiate reminders and invoices as needed
  • Support Development events as needed: list/RSVP management, front of house support, post-event attendance entry in database
  • Support fundraising renewal and new appeal efforts––data tracking, producing letters, and e-communications with various constituencies.
  • Serve as Headlands’ Salesforce database expert, pulling reports for team members and training staff as needed

Major Gifts

  • Support Development Department staff to ensure donor, Board/committee participation, contacts, prospect data is up-to-date and accurate in database
  • Contribute to ongoing donor and institutional funder research in service of stewarding Headlands’ donor pipeline
  • Work with Senior Manager, Major Gifts to create donor and prospect briefs for senior staff, development committee, and board members that inform meeting strategies

Department Support

  • Schedule, facilitate, and take notes during departmental meetings, notify all stakeholders of next steps
  • Serve as the first point of contact for external inquiries related to development; assisting donors with gift transactions and acknowledgements, including stock and credit card donations
  • Creatively and proactively drive solutions to improve development systems and processes
  • Support communication, prospecting, and cultivation plans that reflect the organization’s commitment to diversity, equity, and inclusivity

Special Projects

  • Process merchandise orders; inventory tracking, order fulfillment, storage
  • Develop ideas and procure stewardship gifts for stakeholders
  • Support efforts around Annual Benefit Auction and special events as needed
    Other duties as assigned

POSITION REQUIREMENTS

  • Able to organize, plan for, and complete multiple tasks with close attention to detail and prioritization to meet shifting deadlines.
  • Customer service oriented disposition. Comfort with approaching and interacting with donors, institutional funders, and Board members.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
  • Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
  • Ability to proactively anticipate and meet departmental needs.
  • High level of integrity, discretion, and judgment combined with an ethical approach to fundraising.
  • Comfort working independently and with a team; a self-starter.
  • Proficiency in database management, Google and Microsoft Office Suite, and other computer software skills as required. Salesforce experience is a plus.
  • Interest in and familiarity with contemporary art is a plus.
  • Excellent written and verbal communications and presentation skills.
  • Excellent interpersonal communications and collaboration skills.
  • Desire to work in a highly dynamic, entrepreneurial environment.
  • Due to our Marin Headlands location, reliable vehicle access is required.

TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Development Coordinator/your name. Please submit applications by September 19, 2021.

Review of applications will begin Monday, September 20, 2021 and continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

Our Creative Community

Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; and offer visitors access to the unique campus and to engaging public programming.

Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds, and nationalities to live and work on site each year, while public programs engage artists, scholars, activists, and other professionals.

Organizational profile:

Average Artists served each year: 75+
Average Annual public programs: 20+
Average Annual internal programs: 20+
Annual Audiences: approximately 10,000+
Annual Operating Budget: $2M
Staff: 16
Board of Directors: 22
Year incorporated: 1982

Equal Employment Opportunity Policy

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Internships

+Live-Out Fall/Winter Communications Internship

Due to Covid-19 organizational protocols, Headlands will only consider applicants currently residing in California. Candidates will be required to follow Headlands’ protocols including proof of Covid vaccination, contact tracing, and social distancing mandates.

Applications due by October 17, 2021

Internship Period: Nov. 1, 2021 – Mar. 1, 2022
Stipend: $1200 monthly stipend
Hours: Part-time; weekly commitment of 20 hours. Work days are typically Monday–Friday; support may be requested some weekends and evenings for special events. Schedule to be determined in conversation with Communications team.

The Communications Intern at Headlands supports the Communications Department in ongoing work and special projects related to Headlands’ internal and external communications efforts. The Communications Intern will assist with areas including website development, social media messaging, newsletter development, alumni news tracking, and more. Interns will learn about communications systems and strategies within the context of an arts non-profit. Project-specific assignments may also arise based on the intern’s interest and experience.

RESPONSIBILITIES

Responsibilities may include but are not limited to:

General Administration

  • Website transition data input and review
  • Database filing, report generation, statistical analysis
  • Assist with the organization and management of Headlands’ audiovisual and print archive
  • Additional projects in support of Headlands Communications, such as collating and sharing Alumni news, social media support, in-house design support, or other areas as needed and according to intern’s areas of interest

Public Events

  • Provide support for event outreach, including materials for print and web
  • General event production assistance, front and back of house
  • Public event attendee support for registration, on-site welcome, and orientation

QUALIFICATIONS

Required

  • Interns must be reliable, energetic, creative, self-motivated, show attention to detail, and possess good communication skills.
  • Interns may be required to work independently, as part of a group, and engage directly with the public.
  • Ability to work remote, with occasional onsite work.
  • Due to our remote location, interns must provide their own transportation to Headlands’ Marin location. To note, public transportation is limited.

Preferred

  • Experience with database systems, such as Salesforce.
  • Experience with WordPress.
  • Familiarity with Mac OS X.
  • Experience using Adobe Creative Suite, Google Suite, and Microsoft Office.
  • Background or strong interest in nonprofit administration and/or mission-oriented work is helpful.

PHYSICAL REQUIREMENTS

  • While performing the duties of this internship, the intern is regularly required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms; and do extended periods of work at a computer and occasionally lift items weighing 25 pounds.

COMPENSATION DETAILS

  • $1200/month stipend
  • A commitment of the entire internship period, November 1, 2021 – March 1, 2022 is required.
  • Dynamic creative community and direct access to working artists.

TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.

Please send a cover letter, resume, and list of three references via email, with the subject line “Communications Internship/Your Name” to jobs@headlands.org. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_CommsInternship.”

In your cover letter, please answer the following questions:

  1. What is your connection to Headlands mission?
  2. Why are you interested in this internship?
  3. How does an internship position here align with your future goals?

College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.

Volunteer Opportunities

Volunteering at Headlands offers a unique opportunity to get a behind-the-scenes look at our events. Email info@headlands.org to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.