Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.
Current Openings & Opportunities
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Director of Communications & Outreach – Posted 12/10/2018
DEPARTMENT: Communications & Outreach
REPORTS TO: Executive Director
SCHEDULE: 40hrs/week, occasional evening and weekend hours required.
TO APPLY: Interested candidates should submit a single PDF attachment that includes a cover letter, resume, and writing sample to firstname.lastname@example.org. The subject line of your email should be: Director of Communications/YOUR NAME.
DEADLINE: Review of applications will begin Monday, January 14 and continue until the position is filled.
Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled.
Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.
The Director of Communications & Outreach works under the supervision of the Executive Director and in collaboration with Headlands staff to design and implement an integrated communications strategy and audience engagement program for Headlands Center for the Arts. This position is an opportunity for candidates interested in working in a dynamic, creative environment. The right candidate will have a significant impact on the external relations of a leading, mid-sized multidisciplinary organization in the contemporary arts field.
- The ideal candidate is an exceptional writer, creative thinker, and keen strategist. They are highly organized, detail oriented, results-driven, able to prioritize in a fast-paced environment, and they never miss a deadline.
- An established track record in communications, outreach, brand strategy, messaging, media relations, social media, and website maintenance preferred.
- Management or supervisory experience required.
- Mastery of Microsoft Office (or an equivalent), and FileMaker Pro (or similar database system) is required; proficiency in WordPress, G Suite, and Asana or other task-management system is strongly preferred; working knowledge of MailChimp, Survey Monkey, Eventbrite, and Adobe InDesign, Illustrator, and Photoshop preferred.
- Experience and confidence identifying, selecting, and working with contracted designers, photographers, publicists, and other vendors preferred.
- Interest in and familiarity with contemporary art of any and all disciplines is preferred.
- Excellent interpersonal communications skills, including active listening and effective collaboration skills, and a team-player attitude.
- Due to our Marin Headlands location, reliable vehicle access is required.
RESPONSIBILITIES include but are not limited to:
Leadership Team Member
- As a member of the Headlands’ leadership team, work cross-departmentally with directors to support the organization’s mission, goals, and initiatives, including the implementation of a new, 6-year Master Plan.
- Supervise the Communications & Outreach Coordinator and communications interns.
- Oversee the Designer in Residence Program and manage the work of the Designer in Residence.
- Develop annual department work plans and oversee implementation.
- Along with the Director of Programs, serve as staff co-lead for the Audience Engagement Committee; work closely with the committee chair to set agendas and maintain working relationships; manage biannual meetings and Committee communications.
- Represent Communications & Outreach at Board meetings and externally as assigned.
Marketing & Communications
- Lead cross-departmental efforts to ensure comprehensive, audience-driven communications and outreach around Headlands’ organizational profile and programs, including setting long-term and seasonal goals, strategies, and plans.
- Develop strategies to expand Headlands’ visibility and reputation locally, nationally, and internationally.
- Shepherd the Headlands brand and oversee messaging.
- Devise and implement strategies to engage and grow Headlands’ audiences.
- Oversee strategy, content, and development for Headlands’ external marketing and communications. Develop and execute production and distribution of print and electronic materials (website, email marketing, and social media).
- Manage a team of external designers, web developers, videographers, writers, editors, print brokers, and other vendors to develop and produce print and electronic materials.
- Write copy for print and online publication; edit and proofread public-facing written materials.
- Oversee and maintain institutional style guides.
- Oversee calendar postings and ads on various arts and culture sites.
- Manage distribution and mailing of posters, calendars, and other marketing materials.
- Track, report, and analyze audience metrics; develop and implement surveys and other audience research, reporting significant findings and trends.
- Determine, acquire, and manage photographic, written, and audio documentation and permissions needed for publicity, program archives, and publications.
- Working with Programs, manage and proactively establish organizational programmatic and promotional partnerships.
- Develop annual media relations plan and oversee implementation, in tandem with a publicist when appropriate.
- Cultivate and expand relationships with local and national media professionals.
- Develop and oversee maintenance of press materials, contact lists, and online press room; track metrics relating to press visibility and report to leadership.
- Conduct tours for visitors including special interest groups and members of the press.
Administrative Functions and Other Projects
- In tandem with the Operations department, develop and manage annual department budget.
- Oversee database as it relates to mailing list management, event attendance records, audience research and segmentation, media contacts, and departmental vendors.
- Participate in the database task force.
- Maintain photography and communications collateral archives.
- Manage e-communications, social media, and online surveying platforms.
- Employee needs to be able to sit for extended periods of time.
- Employee must be able to assist with events, which includes occasional lifting and moving of audiovisual equipment and furniture.
- Due to the location of our campus, employees must drive and have a vehicle.
Compensation and Office Culture
- Salary range: $68,000–$73,000, negotiated based on experience.
- 11 paid holidays annually.
- Three weeks paid time off per year, increases to four weeks at year 2.
- Employee medical/dental benefits paid 100% by employer, effective after one full month of employment.
- Flex spending account (Health savings account), Life insurance, and 401K plan (employee contribution only) available upon hire.
- Headlands supports ongoing employee professional development and funds these activities whenever possible.
- Fast-paced convivial work environment; shared office setting in beautiful natural setting.
- Dynamic creative community and direct access to working artists; access to local and organic food program.
- Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public.
About Headlands Center for the Arts: Headlands Center for the Arts is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, 15 minutes north of San Francisco. Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; And offer visitors access to the unique campus and to engaging public programming.
Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds and nationalities to live and work on site each year, while public programs engage artists, scholars, activists and other professionals. Please visit our website, headlands.org, for more information.
Average Artists served each year: 75+
Average Annual public programs: 20+
Average Annual internal programs: 20+
Annual Audiences: approximately 12,000+
Annual Operating Budget: $2.5M
Board of Directors: 23
Year incorporated: 1982
Note to Candidate
Due to the sensitivity and requirements of our positions, Headlands reserves the right to require candidates to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position.
Summer Live-In Internship – Posted 1/4/2019
Application Deadline: Applications due Monday, February 11, 2019
Internship Period: 10-week minimum commitment; start date mid-June 2019
Hours: Weekly commitment of 30 hours. Support required on alternating Sundays and some evenings for special events.
Live-In Internship Program
The live-in internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations and tasks across a range of projects. Although most known for the Artist in Residence program, Headlands’ programming also encompasses several artist programs, public events, and other initiatives. Self-directed project-specific assignments may also arise based on the intern’s interest and experience.
RESPONSIBILITIES may include but are not limited to:
- Database filing, report generation, statistical analysis
- Assist with fundraising proposals and research
- Organization and management of Headlands’ audiovisual and print archive
- Projects in support of Headlands Communications, Development, Program and Operation Departments
- Artist program outreach and research
- Artist program application and panel selection support
- Kitchen and dinner program support
- Studio and housing preparation
- Artist pick-up, drop-off, and occasional project assistance
- Assist the Development and Program Departments with event planning efforts
- Provide support for event outreach, including materials for print and web
- General event production assistance, front and back of house
- Public event attendee support for registration, on-site welcome and orientation
Interns must be reliable, energetic, creative, self-motivated, show attention to detail, and possess good communication and writing skills. Interns may be required to work independently, as part of a group, and engage directly with the public. Background or strong interest in nonprofit administration and/or mission-oriented work is helpful. Experience with database systems, Mac OS X, Adobe Creative Suite, and Microsoft Office preferred. Strong writing skills, attention to detail, and people skills are a plus.
Due to our remote location, a valid driver’s license is essential. Interns must provide their own transportation to Headlands’ Marin location, but having a car on-site is not required. To note, public transportation is limited.
Room and Board and Office Culture
- $500/month stipend
- Live-in Interns are required to work 30 hours a week, Monday–Friday and every other Sunday.
- Interns are expected to live onsite and receive a private bedroom in one of our shared artist houses.
- A 10-week minimum commitment is required.
- Fast-paced convivial work environment; shared office setting in beautiful natural setting.
- Dynamic creative community and direct access to working artists; access to local and organic food program through artist dinners 5 nights a week (Sunday–Thursday) during the residency season.
Situated in a campus of artist-renovated military buildings in the Marin Headlands, just minutes north of San Francisco, Headlands Center for the Arts hosts an internationally recognized Artist in Residence Program, interdisciplinary Public Events, and subsidized studio rentals for Bay Area artists of all disciplines. Through these programs, Headlands offers opportunities for artist research, dialogue, and exchange that build understanding and appreciation for the role of art in society. Visit us online at headlands.org.
TO APPLY: Please send cover letter and resume via email, with the subject line “Summer Live-in Internship/Your Name” to Madeleine Wilhite, email@example.com. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_Summer_Internship.” Applications for the summer season, beginning mid-June of 2019, are due Monday, February 11 at 11:59PM.
Please share why you are interested in the internship at Headlands, and how a position here aligns with your future goals in your cover letter. As this is primarily an arts administration internship, it is not necessary to include your artist resume, though applicants’ interest and experience as a practicing artist is valued.
College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.
Headlands Center for the Arts is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all community members.
General Internship Information
Please check back soon for application information. Currently, there are no open internship positions.
Headlands’ internship programs offer students, graduates, and working adults across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.
Live-in Program internship: Email firstname.lastname@example.org for more information.
Headlands’ size, unique mission and collaborative approach enables interns to gain knowledge of multiple aspects of a nonprofit arts organization and engage in a hands-on manner in the day-to-day operation of one of the nation’s premier artist residency programs.
Headlands’ offers internships of up to 3 months during the spring, summer, and fall seasons to correspond with our residency program. Interns are considered integral members of the staff and represent the organization in various ways. Interns have direct access to Headlands’ arts community, and are able to engage with Headlands’ history, participating artists, and public events programs.
Live-in internships are 30 hours/week.
Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.
Live-out internships in Development, Communications, and Operations are 8-16 hours a week.
Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.
Email email@example.com to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.