Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Current Openings & Opportunities

Click on the job titles below to learn more.

Accounting Manager – Posted 1/17/2017

TITLE:  ACCOUNTING MANAGER
DEPARTMENT:  Operations
REPORTS TO:  Director of Operations
STATUS:  Exempt
SCHEDULE:  24-40 hours/week (negotiable); salary commensurate with experience. 4-5 occasions yearly of evening and weekend hours required.
TO APPLY:  Interested candidates should submit a single PDF attachment that includes both a cover letter and resume to info@headlands.org. The subject line of your email should be: Accounting Manager/your name.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled.

The Accounting Manager is an integral member of Headlands entire team and plays a key role in Headlands’ ongoing success. Specific responsibilities include management of all accounting and financial reporting functions, administration of the payroll and employee benefits program, and participation with Headlands’ Finance Committee.

QUALIFICATIONS:  

  • The ideal candidate is an exceptional numbers person. They are highly organized, detail oriented, results-driven, able to prioritize in a fast-paced environment, and never miss a deadline.
  • Minimum of 2-3 years experience in non-profit accounting preferred.
  • Mastery of Microsoft Office and QuickBooks is required.
  • Interest in contemporary art is a plus.
  • Due to our Marin Headlands location, reliable vehicle access is required.

RESPONSIBILITIES include but are not limited to:

Establish and maintain systems for effective management and control of Headlands’ financial assets.

  • Develop and maintain financial records.
    • Maintain double-entry bookkeeping system (currently QuickBooks), including accounts payable, accounts receivable, receipts, and disbursements.
    • Establish and maintain systems for tracking grants and restricted income.
    • Maintain Headlands’ bank, credit card, and brokerage accounts, including monthly reconciliations, authorized account transfers, and signature information.
  • Compile financial reports required for management decision-making and external sources.
    • Provide monthly Income statements for senior management and Board of Directors.
    • Prepare cash flow statements and payables timing analysis.
    • Prepare grant and budget analyses as requested.
    • Coordinate annual financial audit and preparation of annual federal and state Information Returns.
    • Complete and file forms for Sales and other taxes as appropriate.
    • Prepare Worker’s Compensation Reports.
  • Coordinate with program, development, and operations departments the collection and timely receipt of income from fees and institutional sources.
    • Maintain system for invoicing and tracking of studio rents.
    • Prepare and submit invoices for residency fees from institutional sponsors.
    • Monitor receipts from outside rentals, concessions, and sales.
  • Coordinate department input and provide consultation and assistance for research and preparation of Headlands’ annual budget.
  • Keep Headlands’ insurance policies current, accurate, and appropriate.

Administer Payroll and Employee Benefits Program

  • Process, through payroll service, bi-monthly payroll checks, and payroll tax payments.
  • Maintain paid time off records.
  • Prepare annual employee and contractor earning statements (W-2, 1099).
  • Prepare and process new employee paperwork.
  • Maintain payroll records and file appropriate reports with government agencies.
  • Administer benefit programs for staff, including registering and ongoing maintenance of health insurance, FSA/DCA program, and 401K enrollment.

Participate as a member of Headlands’ staff, working cooperatively with other staff and Board Members

  • Work with Director of Operations on the Finance Committee meeting schedule, agenda, and preparation of materials.
  • Attend Finance Committee Meetings and record/prepare minutes for approval.
  • Provide support for financial planning with Board Committees and special projects as needed.
  • Meet monthly with development staff to review status of grants, pledges, and other contributed income and reporting requirements, and quarterly to reconcile accounting and development records.
  • Attend staff meetings.
  • Perform other duties as assigned by Director of Operations and/or Executive Director.

Compensation and Office Culture

  • Salary is commensurate with experience; Access to group health and dental plans (employer portion of coverage prorated based on hours); Flex spending and 401K plan.
  • Fast-paced convivial work environment in beautiful natural setting.
  • Dynamic creative community and direct access to working artists; access to local and organic food program.

Headlands is an equal opportunity employer.

[Full position description available here]

Facilities Assistant – Posted 1/10/2017

TITLE:  FACILITIES ASSISTANT
DEPARTMENT:  Facilities
REPORTS TO:  Facilities Manager
STATUS:  Salaried, Non-Exempt
SCHEDULE:  40hrs/week (1FTE). Sundays and some evening hours required.
TO APPLY:  Interested candidates should submit a single PDF attachment that includes both a cover letter, resume, and list of 3 references to info@headlands.org The subject line of your email should be: Facilities Assistant/your name.

Thank you in advance for your interest in Headlands Center for the Arts. Due to the volume of applicants, only candidates who will be invited to interview will be contacted. Position is open until filled.

The Facilities Assistant works under the supervision of the Facilities Manager and directly with the rest of the staff to provide care and maintenance for Headlands’ nine historic buildings and immediate grounds and support for public programs and special events. The job includes a range of responsibilities, from light janitorial work to basic plumbing and carpentry, waste disposal, minor vehicle maintenance, and regular furniture moving and set up. The Facilities Assistant also assists the Facilities Manager with renovation and construction projects as time permits, and plays a key role in providing technical program support: setting up sound and video projection equipment for events, and maintaining Headlands’ wood shop and studio spaces for use by Headlands artists.

QUALIFICATIONS:  

  • The ideal candidate is a self-motivated, creative and resourceful individual with the ability to handle a range of tasks simultaneously with minimal supervision.
  • Must be people-oriented and enjoy working collaboratively in an informal, creative, and fast-paced environment.
  • Applicants should be able to demonstrate skills and experience sufficient to carry out the responsibilities listed below.
  • Knowledge of carpentry and basic auto mechanics is a plus; flexibility, humor, and grace under pressure are essential.
  • Interest or involvement in the arts preferred.
  • Due to our Marin Headlands location, reliable vehicle access is required.

RESPONSIBILITIES include but are not limited to:

60% Provide routine physical maintenance for Headlands’ buildings and grounds:

  • Clean studio buildings and residences
  • Maintain stock and inventory
  • Assist in regular maintenance, janitorial and repairs

30% Provide technical support for resident artists, public programs and special events:

  • Set up facilities for public events and reconfigure rooms afterwards
  • Work with various staff members and artists to set-up furniture, sound and audiovisual equipment as needed
  • Facilitate artists’ use of woodshop; provide training and assistance for appropriate use of equipment

10% Assist Facilities Manager with renovation, construction and landscaping projects as directed, and perform other duties as needed.

Physical requirements

  • Employee needs to be able to stand, stoop, walk, climb, lift heavy objects (up to 50 pounds), operate hand tools, and perform other similar actions during the course of the workday.
  • Employee must have a valid CA driver’s license and a sound driving record in order to use company vehicles to travel between buildings.

Compensation and Office Culture

  • Annual salary range: $34,000 – $36,500. Permanent, non-exempt.
  • Time and a half paid for overtime.
  • Three weeks paid vacation per year, increases to four weeks at year 2.
  • 11 paid holidays annually.
  • Sunday–Thursday; exact hours to be determined with supervisor, occasional evenings.
  • Medical/dental benefits paid 100% by employer. Kaiser HMO and Delta dental both effective after one full month of employment.
  • Flex spending (Health savings account) and 401K plan available, employee contribution only
  • Fast-paced convivial work environment in beautiful natural setting
  • Dynamic creative community and direct access to working artists; access to local and organic food program
  • Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public

Headlands is an equal opportunity employer.

[Full position description available here]

Internship Program General Information

Headlands’ internship programs offer students and graduates across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.

2017 Internship Information

Live-in Program internship: Email info@headlands.org for more information.

Headlands’ size, unique mission and collaborative approach enables interns to gain knowledge of multiple aspects of a nonprofit arts organization and engage in a hands-on manner in the day-to-day operation of one of the nation’s premier artist residency programs.

Headlands’ offers internships of up to 3 months during the Spring, Summer, and Fall seasons to correspond with our residency program. Interns are considered integral members of the staff and represent the organization in various ways. Interns have direct access to Headlands’ arts community, and are able to engage with Headlands’ history, participating artists, and public events programs.

Live-in internships are 30 hours/week.

Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.

Live-out internships in Development, Communications, and Operations are 8-16 hours a week.

Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.

2017 Live-In Summer Program Internship

The live-in program internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based and programmatic tasks, and special projects that introduce interns to the non-profit work environment. Program interns develop arts administration skills through hands-on experience. Although most known for the Artist in Residence program, the program department at Headlands also encompasses several additional artist programs and public events, from exhibitions to artist-led hikes and hands-on projects. Working with a wide range of artists and public audiences, program interns are important members of our dynamic team, and are asked to participate in daily operations and program development tasks across a range of projects.

These projects may include:

On-going program office administration and daily operations:

  • Database filing, report generation, statistical analysis
  • Artist program outreach, research and support
  • Public event attendee support for registration, on-site welcome and orientation
  • General event production assistance, front and back of house
  • Artist program selection support; application processing, panel support
  • Activity materials sourcing, set-up, inventory management
  • Artist pick-up, drop-off and occasional project support
  • Kitchen support; dinner guest check-in, public greeting coffee + tea service set up
  • Studio and housing preparation

Potential program intern special projects:

  • Exhibition planning, design, install support; guest curator and artist liaison
  • Commission project support; artist liaison
  • Public events planning support and coordination
  • Support planning and execution of other emergent projects and programs

*Open to intern-generated special project proposals within intern scope of work and in alignment with organizational priorities

Requirements

Interns must be reliable, energetic, creative, self-motivated and possess good communication skills. Interns are required to work independently and with attention to detail; have an interest in the creative process; and be willing to engage with visitors. Experience with relational databases (particularly FileMaker Pro), Mac OS X, and Microsoft Office preferred. Strong writing skills, attention to detail, and people skills are a plus.

Live-in Program Interns work in Headlands’ office 30 hours a week and receive a room in one of our artist houses. An 8-week commitment is required. Start date is flexible, and based on candidates’ and Headlands’ needs.

A note about the application materials:

Please share why you are interested in the program internship at Headlands, and how a position here aligns with your future goals in your cover letter. As this is primarily an arts administration internship, it is not necessary to include your artist resume, though applicants’ interest and experience as a practicing artist is valued!

Students

College and graduate students of all disciplines are welcome to apply. Headlands will work to tailor aspects of the internships to students’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.

TO APPLY: Please send cover letter and resume via email, with the subject line “Summer Live-in Program Internship/Your Name” to Madeleine Wilhite, info@headlands.org. Applications for the summer season, beginning in May of 2017, are due Friday, February 3, 2017 at midnight.

Interns must provide their own transportation to Headlands’ Marin location. No calls, please.

[Full position description available here]

Volunteer Opportunities

Email bficken@headlands.org to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.