Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Current Openings & Opportunities

Click on the job titles below to learn more.

Development Manager, Special Events & Major Gifts – posted 7/5/16

Department: Development
Reports to: Director of Development
Status: Exempt
Schedule: 40 hrs/week (1 FTE); some evening and weekend hours required.
Compensation: Salary is commensurate with experience
To Apply: Interested candidates should submit a single PDF attachment that includes both a cover letter + resume to info@headlands.org. The subject line of your email should be: Development Manager/your name.

Headlands Center for the Arts seeks an enthusiastic and experienced arts administrator. The Development Manager, Special Events and Major Gifts is integral to Headlands’ success by ensuring that current and potential supporters are engaged, by managing fundraising and special events including an annual Benefit Art Auction, and by helping coordinate major gifts from donors and corporate sponsors. More broadly, the position helps to create a hospitable, open culture around Headlands and collaborates with other staff members to address the organizations’ audience engagement efforts. [Full position description available here]

Qualifications:

  • The ideal candidate has a minimum of two years experience in nonprofit fundraising and/or event planning and is highly organized, detail oriented, results-driven, effective in delegation and communication, an excellent multi-tasker, and calm under pressure.
  • Mastery of Microsoft Office, InDesign, and database experience preferred, as is experience with project management, budgeting, vendor and volunteer management, and contemporary art.
  • Due to our Marin Headlands location, reliable vehicle access is required.

Responsibilities include, but are not limited to:

Annual Benefit Art Auction and Special Events – 60%
Produce Headlands’ annual Benefit Art Auction, grossing approximately 20% of annual budget. Manage up to 10 additional special events including donor events and Members Dinners, and strategize development efforts for Headlands’ Open Houses.

  • Facilitate art procurement efforts in collaboration with members of the Auction Committee, and act as point of contact for participating artists, galleries and collectors
  • Manage event timelines and budgets, and coordinate all event logistics, including contracts with outside vendors
  • Manage all event marketing and outreach efforts including materials for print and web
  • Manage 1-2 interns and contracted help for specific events and general development tasks

Donor Stewardship – 20%

Help grow the organization’s major gift program by providing excellent stewardship.

  • Track and acknowledge pledges and major gifts at $1,000+
  • Prepare materials for donor meetings, Advancement Committee, and Board meetings
  • Manage donor invitations, communications, and renewals

Corporate and In-Kind Sponsorship – 5%

Attract new and maintain current corporate and in-kind supporters by identifying and tracking value added.

  • Assist with research and solicitation of sponsors, and coordinate benefit fulfillment
  • Research and solicit in-kind sponsors for goods and services such as wine and spirits, food and catering, and design services among others
  • Maintain inventory of goods and services received, and acknowledge all sponsors

General Administration – 10%

Establish and maintain best practices with attention to detail.

  • Meticulously maintain database of major donors, corporate and in-kind sponsors, event attendees, art collectors, prospects, and event vendors
  • Compile data and prepare reports for Development Director
  • Serve on cross departmental task forces

Merchandise – 5%

Engage the public through the management and promotion of the Headlands Shop—online, in pop-ups at events, and at satellite locations.

  • Coordinate the production, marketing, and tracking of limited edition artworks and all Headlands’ merchandise
  • Manage retail and web store sales, inventory, and fulfillment process, and coordinate merch gifts as needed

Physical requirements

  • Employee needs to be able to sit for extended periods of time
  • Employee must be able to manage events, which includes occasional lifting and moving of AV equipment and furniture
  • Due to the location of our campus, employees must drive and have a vehicle

Compensation and Office Culture

  • 11 paid holidays annually
  • Three weeks paid vacation per year, increases to four weeks at year 2
  • Medical/dental benefits paid 100% by employer and Kaiser HMO and Delta dental both effective after one full month of employment
  • Flex spending (Health savings account) and 401K plan available, employee contribution only
  • Fast-paced convivial work environment in beautiful natural setting
  • Dynamic creative community and direct access to working artists; access to local and organic food program
  • Like all of Headlands staff, this position serves as an ambassador for the organization and may be asked to engage directly with the visiting public

Internship Program General Information

Headlands’ internship programs offer students and graduates across all disciplines and interests the opportunity to engage in the behind the scenes of a non-profit art center. Interns provide support for a wide range of Headlands’ activities including public events, artist programs, and the management of day-to-day operations. We welcome applications from driven, curious, and thoughtful individuals with an interest in supporting Headlands’ unique mission.

2016 Internship Information

Live-in Program internship periods: Spring (March-June), Summer (June-August), Fall (September-November), Winter (December-February)

Live-in internships are 30 hours/week. 

Live-out internship periods: Ongoing, 6-month commitment ideal, but not required.

Live-out internships in Development, Communications, and Operations are 8-16 hours a week.

Contact Madeleine Wilhite for an overview of internship descriptions and more information on how to apply.

Volunteer Opportunities

Summer Open House | Sunday, July 17 | 12PM – 5PM

Experience new work, readings, and music by Headlands’ artists in residence at our upcoming Summer Open House. Volunteer your time to help us with the production and you’ll even receive a housemade (and free) lunch from our kitchen team. Choose a time and a task to join the fun. Email bficken@headlands.org with questions, and to sign up by July 11.

Choose a Time
Morning shift: 11:30AM – 2:30PM
Afternoon shift: 2:15 – 5:15PM

Choose a Task
Outside Greeting and Info Table
You will:    Greet visitors, hand out programs, provide orientation
We need:    2 volunteers per shift

Mess Hall Café Support
You will:    Help our fabulous kitchen team serve lunch in the café
We need:    3 volunteers per shift (volunteer with friends!)

Cashier
You will:    Take money / make change in the Mess Hall café
We need:   1 volunteer per shift

Volunteer Photographer
You will:    Roam the campus and capture art in action – we’ll  credit you for the pics we use!
We need:   1 volunteer per shift (great for an outgoing personality!)

Headlands will provide lunch for all volunteers!

Email bficken@headlands.org to learn more about volunteer opportunities at Headlands Center for the Arts.