Headlands Center for the Arts

Employment, Internship, & Volunteer Opportunities

Headlands Center for the Arts is dedicated to providing a supportive, creative and stimulating work environment where staff and interns are encouraged to reach their full potential and are recognized for their contributions to the organization.

Headlands Center for the Arts (Headlands) is non-profit organization located in a historic former military fort in the coastal wilderness of the Marin Headlands in the Golden Gate National Recreation Area, a 15-minute drive north of San Francisco and a 15-minute walk from the picturesque Rodeo Beach.

Headlands’ has a fast-paced convivial work environment, with shared offices and collaborative workspaces in a beautiful natural setting. We offer regular staff hikes, creative excursions, and opportunities to connect with the dynamic community of artists we serve. Headlands’ staff members are also invited to participate in our organic dinner program, which runs five nights a week during our artist seasons.

Headlands’ is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQ community are strongly encouraged to apply for open jobs and internships.

Current Openings & Opportunities

+ Benefit Auction Coordinator

TITLE: Benefit Auction Coordinator
DEPARTMENT Development
REPORTS TO: Senior Manager, Membership & Events
STATUS: Full-time, Hourly, Temporary, Non-Exempt
SALARY RANGE: $20–$25/hour, depending on experience
SCHEDULE: 40 hrs/week, February–July, 2022

POSITION DESCRIPTION
Headlands Center for the Arts seeks an enthusiastic and experienced special events administrator to serve in the Development Department as our Benefit Auction Coordinator to support Headlands’ annual Benefit Art Auction. The Auction Coordinator works under the supervision of the Senior Development Manager, Membership & Events, as well as in coordination with other Headlands staff.

Headlands’ Benefit Art Auction
Headlands Benefit Auction is the organization’s biggest annual fundraiser and one of the San Francisco Bay Area’s premiere fundraising events, grossing upwards of $700,000 annually in support of Headlands’ mission, artists, and public programs. In 2022, we are planning for two in-person events to take place in San Francisco. We expect these lively, art-filled evenings and art parties to each host up to 250 attendees.

RESPONSIBILITIES OF THE BENEFIT AUCTION COORDINATOR
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

  • Manage data for all contributing artists, artworks, and experience packages, including artist pages on auction website, artwork lots in print catalog, online artwork bidding platform, and bid sheets
  • Coordinate artwork and experience package solicitation to help secure up to 85 museum-quality artworks and experiences
  • Coordinate shipping and delivery of all artworks to auction site
  • Coordinate framing of select artworks as needed
  • Support on-site art installation and event execution, including setup and tear down
  • Manage post-auction coordination of sold and unsold artwork
  • Support Senior Development Manager, Membership & Events, with all Auction event logistics, including vendor relations, event production, and guest list management
  • Coordinate Experience Packages and logistics management

POSITION REQUIREMENTS

  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment
  • Highly organized, detail oriented, and results-driven multi-tasker who communicates effectively and professionally
  • Excellent interpersonal, communications, and collaborations skills
  • Mastery with Microsoft Office and Google Suite applications required; experience with Adobe Creative Suite and Salesforce preferred
  • Minimum two years of experience in nonprofit arts and/or special events
  • Interest in and familiarity with contemporary art is a plus
  • Due to our Marin Headlands location, reliable vehicle access is required and essential for frequent auction artwork pickups throughout SF Bay Area and event related errands

PHYSICAL REQUIREMENTS

  • Frequently required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms
  • Occasionally required to climb or balance; and stoop, kneel, crouch, or crawl
  • Must be able to do extended periods of work at a computer
  • Must be able to assist with events, which includes occasional lifting and moving of event materials, up to 25 lbs

TO APPLY
Headlands Center for the Arts is committed to a diverse and pluralistic workplace and strongly encourages applications from all qualified individuals. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Benefit Auction Coordinator / [Your Name]. Please submit applications by or before Sunday, December 12, 2021.

Review of applications will begin on Monday, December 13, 2021 and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

+ Facilities Coordinator

TITLE: Facilities Coordinator
DEPARTMENT: Facilities
REPORTS TO: Director of Facilities
STATUS: Regular, Non-Exempt
SALARY RANGE: $55,000–$60,000. Total compensation includes a generous benefits package with medical, dental, 401(k), and paid time off (PTO).
SCHEDULE: Full-time, 40 hours/week; Schedule to be determined, but will include at least one weekend day.

POSITION DESCRIPTION
The Facilities Coordinator works closely with and reports to the Director of Facilities to ensure the execution of Headlands’ safety guidelines and operational procedures. Upkeep and maintenance of the Headlands campus and facilities requires hands-on indoor and outdoor work in addition to project coordination responsibilities. Headlands’ campus comprises seven buildings and various public spaces, including artists studios, artist and staff residences, and a wood shop. The Facilities Coordinator will prioritize life safety issues as well as the successful daily oversight of the wood shop.

RESPONSIBILITIES OF THE FACILITIES COORDINATOR
All of the duties and responsibilities outlined below are essential job functions subject to reasonable accommodation. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements. Individuals may be required to perform any other non-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and will regularly be reviewed.

Buildings and Grounds Maintenance (60%)

  • Coordinate and execute work orders. Some of these include general repairs, artist studio upkeep, general cleaning, general operations assistance, etc.
  • Address ongoing landscaping, janitorial needs, and repairs as needed and assigned.
  • Facilitate and maintain cleanliness of all campus facilities and grounds on a regular basis in addition to regular cleaning crew scope.
  • Coordinate the maintenance of facilities supplies stock and inventory.
  • Ensure weekly waste management logistics.
  • Coordinate or perform daily, weekly, and monthly rounds.
  • Organize, support, and execute on medium and long-term special projects, including painting of interiors, space organization projects, inventory, etc.
  • Collaborate on the inspection of campus structures to address ongoing maintenance and facilities issues.
  • Ensure life-safety systems are followed and maintained, and identify any life safety or liability concerns.
  • Report project progress on a regular basis.

Technical and Programs Support (20%)

  • Support programs, events, and rentals including event set-up, breakdown.
  • Work with various staff members to set-up furniture and A/V equipment as needed.
  • Coordinate and facilitate artists’ use of wood shop. Ensure artists are trained and have signed liability waiver.

Administrative Responsibilities and Other Projects (20%)

  • Coordinate schedules and work plans for temporary and project-specific facilities staff.
  • Support, coordinate, schedule, and supervise maintenance repair work.
  • Support IT needs.
  • Attend staff meetings.
  • Support scheduling of vendors and contractors, as needed and assigned.
  • Operations and other special projects support.

POSITION REQUIREMENTS

  • 1+ years experience working in a multi-building facilities role.
  • Demonstrated awareness, experience, and competence in working with a diverse, multi-racial, multicultural, and socio-economic environment.
  • Experience utilizing power and hand tools.
  • Experience with or willingness to learn about diversity, equity, inclusion, and accessibility initiatives.
  • Familiarity with Google Suite and Microsoft Office applications.
  • Able to lift 50 pounds and engage in strenuous physical activity.
  • Due to our Marin Headlands location, reliable vehicle access is required. Must have a valid California Drivers’ License and a sound driving record in order to use company vehicles to travel between buildings.

Successful candidate will have the following attributes:

  • Proactive, responsive, and resourceful problem solver.
  • Able to set priorities, and develop and execute plans to achieve desired results.
  • Able to multitask a wide variety of activities, prioritizing conflicting needs.
  • Self-motivated.
  • Excellent communication skills.

Additionally, strong candidates will bring:

  • Advanced carpentry skills.
  • Certifications including: CPR, Lift Operations, OSHA occupational training or similar, Risk Management, and/or other Facilities Safety Certifications a plus.

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently exposed to fumes or airborne particles, moving mechanical parts, and vibration. The employee is occasionally exposed to a variety of extreme conditions. The noise level in the work environment and job sites can be loud.

PHYSICAL REQUIREMENTS

  • Frequently is required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms.
  • Frequently required to climb (ladders, scaffolds, etc), balance, bend, twist, work above shoulders, stoop, kneel, crouch/crawl, and perform other similar actions.
  • Must be able to lift up to 50 lbs. Occasionally lifts/carries/pushes/pulls objects >50 lbs in collaboration with others.

TO APPLY

Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBTQIA community are strongly encouraged to apply.

Interested candidates should email a single PDF attachment that includes both a cover letter and resume to jobs@headlands.org. The subject line of your email should be Facilities Assistant/your name. Please submit applications by or before Sunday, January 2, 2022.

Review of applications is ongoing and will continue until the position is filled. Please note: Due to the volume of applicants, only candidates who will be invited to interview will be contacted.

Our Creative Community

Established in 1982, Headlands promotes artistic exploration and development of new creative work. We offer artists encouragement and opportunities for reflective thought, dialogue and collaboration with others; and offer visitors access to the unique campus and to engaging public programming.

Through residencies and public programs, including open houses, lectures, performances and community meals, we seek to explore and interpret the relationship between place and the creative process and to extend appreciation for the role of artists in society. Residencies bring artists from many different disciplines, cultural backgrounds, and nationalities to live and work on site each year, while public programs engage artists, scholars, activists, and other professionals.

Organizational profile:

Average Artists served each year: 75+
Average Annual public programs: 20+
Average Annual internal programs: 20+
Annual Audiences: approximately 10,000+
Annual Operating Budget: $2M
Staff: 16
Board of Directors: 22
Year incorporated: 1982

Equal Employment Opportunity Policy

Headlands Center for the Arts is committed to a diverse workplace and strongly encourages applications from all qualified individuals, as such Headlands is committed to a policy of equal employment opportunity for all applicants, employees, volunteers, and interns. Headlands makes decisions based on the merits of each candidate.

Headlands Center for the Arts prohibits discrimination based on an individual’s race, color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), sexual orientation (including heterosexuality, homosexuality, and bisexuality) national origin, ancestry, citizenship status, age, marital status or registered domestic partner status, uniformed service member or veteran status, physical or mental disability, medical condition, genetic characteristics or information, or any other basis protected by law. Headlands will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Internships

LIVE-OUT DEVELOPMENT INTERN

Due to Covid-19 organizational protocols, Headlands will only consider applicants currently residing in California. Candidates will be required to follow Headlands’ protocols including proof of Covid vaccination, contact tracing, and social distancing mandates.

Applications due by December 15, 2021

Internship Period: February 1 – June 30, 2022
Stipend: $1200 monthly stipend
Hours: Part-time; weekly commitment of 20 hours. Work days are typically Monday–Friday; support may be requested some weekends and evenings for special events. Schedule to be determined in conversation with the Development team.

POSITION DESCRIPTION
The live-out development internship at Headlands includes opportunities for on-going administrative and daily operations support, event-based tasks, and special projects that introduce interns to the non-profit work environment. Interns develop arts administration skills across departments through hands-on experience. Working with a wide range of artists and audiences, interns are important members of our dynamic team, and are asked to participate in daily operations and tasks across a range of projects.

The goal of the internship is to aid the Development Department in all fundraising efforts, ranging from foundation research to assisting with special events, such as the annual Benefit Art Auction. Project-specific assignments may also arise based on the intern’s interest and experience. The Development Intern will report to the Senior Manager, Membership & Special Events

RESPONSIBILITIES may include but are not limited to:

General Development Administration

  • Help identify foundation prospects, grant opportunities, and major gift donors
  • Assist with fundraising proposals and research
  • Draft sponsorship proposals and packets, when applicable
  • General projects in support of Headlands Development Department

Special Events

  • Assist with preparations for Headlands’ annual Benefit Art Auction
  • Assist the Development team with event planning efforts
  • Help coordinate event logistics for Auction Preview and Art Auction events
  • In collaboration with the Communications team, provide support for event outreach including materials for print and web.

POSITION REQUIREMENTS

Required Qualifications

  • Interns must be reliable, energetic, creative, self-motivated, show attention to detail, and possess good communication skills
  • Interns may be required to work independently, as part of a group, and engage directly with the public
  • Due to our remote location, a valid driver’s license and comfort driving a car is essential. Interns must provide their own transportation to Headlands’ Marin location, but having a car on-site is not required. To note, public transportation is limited.

Preferred Qualifications

  • Experience with database systems, such as Salesforce
  • Familiarity with Mac OS X
  • Experience using Adobe Creative Suite, Google Suite, and Microsoft Office
  • Background or strong interest in nonprofit administration and/or mission-oriented work is helpful

PHYSICAL REQUIREMENTS

While performing the duties of this internship, the intern is regularly required to talk and hear; stand; walk; use hands to handle or feel; reach with hands and arms; and do extended periods of work at a computer and occasionally lift items weighing 25 pounds.

Compensation Details

  • $1,200/month stipend
  • A commitment of the entire internship period, February 1, 2022 – June 30, 2022 is required
  • Dynamic creative community and direct access to working artists

To Apply:
Headlands Center for the Arts is committed to a diverse and pluralistic workplace. People of Color and members of the LGBT community are strongly encouraged to apply.

Please send a cover letter, resume, and list of three references via email, with the subject line “Development Internship/Your Name” to jobs@headlands.org. Your cover letter and resume should be sent in a single PDF titled “Your Last Name_DevInternship.”

In your cover letter, please answer the following questions:

  1. What is your connection to Headlands mission? Why are you interested in the internship?
  2. How does an internship position here align with your future goals?

College and graduate students of all disciplines, as well as working adults, are welcome to apply. Headlands will work to tailor aspects of the internships to applicants’ interests whenever possible, and will work to ensure students receive academic credit for their internships when applicable.

Volunteer Opportunities

Volunteering at Headlands offers a unique opportunity to get a behind-the-scenes look at our events. Email info@headlands.org to sign up for Headlands’ volunteer email list or to learn more about volunteer opportunities at Headlands Center for the Arts.